IRS Rules For Travel Pay
The rules governing travel pay vary based on a number of factors, including whether workers are traveling on assignment, driving company vehicles or their own cars, etc.
And some of these factors, such as "commuting time", "waiting time", or "on-call time" are additionally governed by FLSA rules - and oft times are rife with employee fraud. It's enough to drive even experienced payroll managers bonkers!What You'll Learn:
This audio conference covers the IRS rules regarding what is considered travel versus commute and what is an allowable expense versus taxable wages.
By attending this training session, you and/or your team will learn:
- What is considered bona fide travel by the IRS
- The IRS rules for transportation expenses: mileage, car rental, airfare, hotel, meals, and entertainment
- Which employees are entitled to travel time pay
- How and when to compensate an employee for travel time away from a work site
- How to communicate the rate of pay and the requirements of travel
- The travel tracking necessary to compensate the employee properly
- What are the accountable plan rules as they pertain to travel expenses? How quickly must receipts be provided by an employee? How often do expense reports needs to be submitted?
- What is considered a wage or a taxable commute benefit?
- The IRS guidelines regarding commute costs
- "Breaks in service" allowing travel expenses to avoid reclassification as wages?
- The concepts of "co-locating" and "tax turtles" also will be addressed
- The "One-Year" rule: Is there such a thing as breaking residency and restarting the reimbursement clock?
- Typical problems that arise with travel and other FLSA issues, such as meals during travel